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Program Coordinator, Senior (#S27582)

at University of Arizona

$39,173 - $47,700 Annually DOE
Posted: 8/13/2019
Job Status: Full Time

Job Description

Position Summary

The College of Engineering seeks to fill the position of Program Coordinator, Sr., which supports the Assistant Dean for Graduate Education with high-level administrative skills, confidentiality, and commitment to the program’s success.

The mission of the UA College of Engineering is to improve the quality of life through excellence in education and research. To achieve this, we will serve all who have an interest in our success and be the vanguard in the creation and improvement of the nation.

The College of Engineering supports Inclusive Excellence, the UA’s diversity and inclusiveness strategic initiative designed to create an inclusive environment for all faculty, staff, and students. The successful candidate is expected to support the diversity and inclusiveness efforts of the College, and Academic Affairs Department.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here

The University of Arizona is in the process of creating a new classification and compensation architecture. This University Career Architecture Project (UCAP) will revolutionize the way we think about professions and manage compensation at the UA. It is a two year initiative that will replace the current classified staff and appointed professional categories of employment with market-based job functions and families. As an applicant, UCAP will create clearer career paths and opportunities and will help you make more informed pay decisions. To learn more about this project, please visit

Duties & Responsibilities

  • Listservs – Generate and maintain listservs that are of importance to graduate education.
  • Database – Manage a national database of Juniors and Seniors who are considering graduate school.
  • Collect and Report Data on Students – Collect data and maintain statistics about students such as enrollments and percentages of international, women and underrepresented minorities. This data is often shared at Department Heads’ meetings, so it needs to be continuously updated. Universities exchange lists of juniors and seniors who are graduating and want to go to college. Thus, part of the duties of this position consists of generating UA CoE lists and getting permission from students to share data with a survey tool. The lists generated should include: name of student, email, department and major and GPA.
  • Marketing Ideas and Materials – Research and acquire marketing information for the College directed at graduate education. Work with College marketing and IT teams to develop materials for print and web, and smartphone applications (graphic design, writing marketing copy for web and print, and programming are not expected duties).
  • Web Pages – Work collaboratively with the College of Engineering Marcom team to design, create and maintain the graduate education web pages.
  • Create a regularly scheduled research opportunities newsletter – Fellowships, scholarships, job announcements, professional development and other opportunities to be sent out to graduate students.
  • Opportunities Search – The opportunities described in newsletters will be searched for via databases, networks, the internet, agencies, foundations and other search tools. Develop a re-occurring calendar for opportunities that are perennial.
  • Prepare and disseminate memos announcing new and revised policies and various graduate student opportunities.
  • Coordinate training grants administered by the Office of Graduate Education.
  • Program development – Assist with design and coordination of new graduate programs. This duty may also include assistance with developing online graduate education programs.
  • Assist in the management of scholarships in Scholarship Universe.
  • Assist graduate students with scholarship selection and use of Scholarship Universe.
  • Writing and editing text – Assist with writing/editing needed for proposals or publications related to graduate education.
  • Travel Arrangements – Schedule/book travel arrangements for Assistant Dean and other faculty involved in graduate student recruitment activities in the US or internationally.
  • Events Coordinator – Plan, organize, and lead events for graduate education.
  • Additional duties may be assigned.

Knowledge, Skills, & Abilities

  • Knowledge of listserve management;
  • Knowledge of database management;
  • Knowledge of office best practice including protocol;
  • Ability to problem-solve and complete tasks independently and interdependently as appropriate;
  • Ability to communicate effectively to ensure all parties involved in the communication have an accurate understanding of the topics for discussion, program needs, and desired outcomes.

Minimum Qualifications

See Arizona Board of Regents Minimum Qualifications.

Arizona Board of Regents Minimum Qualifications

Bachelor’s degree in a field appropriate to the area of assignment AND four years of administrative/coordinative program experience; OR, Master’s degree in field appropriate to area of assignment AND three years of administrative/ coordinative program experience; OR, eight years of progressively responsible administrative/ coordinative program experience; OR, any equivalent combination of experience, training and/or education.

Preferred Qualifications

Working knowledge of UAccess Analytics is highly desirable.

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.